Job Overview

This role is responsible for managing the entire document lifecycle, ensuring compliance, security, and efficient distribution of documents. The ideal candidate will have experience in document control systems, version management, and maintaining confidentiality while supporting internal and external audits. Strong organizational skills, attention to detail, and the ability to coordinate with multiple departments are essential for success in this role.

Key Responsibilities

• Oversee the receipt, registration, classification, numbering, archiving, and distribution of documents
• Ensure version control processes are followed to maintain document accuracy and compliance
• Track the document approval workflow and facilitate timely review and circulation
• Enforce confidentiality policies, managing access permissions for sensitive documents
• Maintain and optimize the document management system, ensuring stability and efficiency
• Implement digital document solutions to enhance workflow automation and security
• Support document retrieval for project teams, contractors, and auditors as needed
• Assess document retention value and oversee proper disposal or archiving
• Ensure compliance with company policies, industry standards, and regulatory requirements
• Provide training and support on document control best practices for internal teams

Job Requirements

• Bachelor’s degree in archive management, information management, engineering management, or a related field
• Native Chinese and fluency in English as a working language
• Strong experience in document control or management, preferably within large-scale projects
• Proficiency in document management systems such as SharePoint, Wrench, Documentum, or Aconex
• Strong knowledge of document lifecycle management, compliance policies, and version control best practices
• Excellent organizational, coordination, and communication skills
• Detail-oriented mindset with the ability to enforce strict confidentiality protocols

Benefits

• Competitive salary and benefits package
• Opportunity to work in an international and professional environment
• Career growth and professional development opportunities
• Access to advanced document management tools and training
• Support with relocation and visa processing if required

Application Process

If you are a detail-oriented professional with a passion for efficient document management, we would love to hear from you. Please submit your CV and a cover letter outlining your relevant experience and aspirations for this role.

Our Commitment to Diversity and Inclusion

We are committed to creating an inclusive and diverse work environment where all employees feel valued and respected. As an equal opportunity employer, we encourage applications from individuals of all backgrounds and strive to provide an open and equitable workplace for everyone.