We are looking for a detail-oriented HR Administration Specialist to join the Human Resources operations team of a leading international organisation in the aerospace and technology sector. This position focuses on supporting day-to-day HR administration, employee data management and time-related processes within an international shared services environment. You will work closely with the Reward Operations department, ensuring accurate employee records, processing HR service requests and maintaining reliable administrative documentation.

The role involves working with HR management systems such as SAP and Workday, handling employee information updates, supporting timesheet administration and responding to HR-related enquiries. You will join an international HR environment where accuracy, confidentiality and a proactive approach to employee support are essential.

Responsibilities

• Provide administrative support to the Reward Operations department, ensuring accurate and timely processing of HR-related activities.

• Manage personnel administration and time-related service requests in accordance with established procedures.

• Collect, verify and maintain employee timesheet information and personnel administration data.

• Enter, update and correct employee information within SAP, Workday and other relevant HR systems.

• Process requests relating to employee personal information, work schedules and administrative records.

• Maintain accurate documentation of HR transactions, employee information changes and service requests.

• Respond to personnel administration and time management enquiries, providing clear and timely assistance.

• Investigate administrative discrepancies and coordinate appropriate resolutions.

• Organise and archive HR documentation using internal filing systems, Google Drive and Workday processes.

• Monitor HR administration processes and system performance to identify potential issues or improvement opportunities.

• Ensure employee records are maintained in accordance with internal policies and applicable data protection requirements.

• Handle confidential employee information with discretion and professionalism.

• Collaborate with HR colleagues and internal stakeholders to ensure effective service delivery.

• Support the continuous improvement of HR administrative workflows and operational procedures.

• Manage competing priorities while meeting agreed deadlines and service expectations.

• Adapt to new HR technologies, administrative tools and process changes as required.

Requirements

• Previous professional experience working in Human Resources, preferably within HR administration, personnel administration or HR operations.

• Fluent English, both written and spoken.

• Professional German language proficiency, including the ability to communicate confidently in everyday business conversations.

• Experience processing HR administrative requests and maintaining accurate employee records.

• Strong organisational and time management skills, with the ability to prioritise multiple tasks.

• Excellent attention to detail and commitment to data accuracy.

• Good communication and interpersonal skills when supporting employees and internal stakeholders.

• Understanding of confidentiality, professional ethics, data protection and compliance requirements when handling employee information.

• Ability to work independently with minimal supervision and demonstrate initiative.

• Strong problem-solving skills and a logical, results-oriented approach to administrative tasks.

• Ability to work effectively under pressure and meet agreed deadlines.

• Proactive and flexible approach to changing priorities and operational requirements.

• Willingness to learn and work with different HR systems and digital tools.

• Critical thinking skills and an interest in identifying opportunities for continuous process improvement.

• Positive, service-oriented attitude and ability to collaborate within an international team.

Nice to have

• Previous experience using SAP or Workday for employee data management and HR administration.

• Familiarity with Google Workspace, including Google Drive and related collaboration tools.

• Experience supporting time management, timesheet administration or personnel administration processes.

• Previous experience within an international HR shared services or HR operations environment.

• Experience managing employee enquiries and HR service requests.

• Familiarity with HR documentation management and electronic archiving processes.

Benefits

• Permanent, full-time employment contract.

• Hybrid working model combining office-based and remote work.

• Meal vouchers.

• Time off in lieu (TOIL).

• Opportunities for international career development and internal mobility.

• Collaborative and multicultural working environment.

• Structured onboarding and training programmes.

• Opportunity to develop expertise in HR operations, personnel administration and HR information systems.

• Professional development opportunities within a globally established organisation.